records management policy nhs

All records created and maintained by the Trust are Public Records under the Public Records Act 1958 and 1967 and the Trust must ensure that Records Management policies and procedures are in accordance with the following statutory and NHS guidelines. … Where separate working files are held, information is transferred to the Personal Employment Record (PER) or destroyed at regular intervals in line the NHS Records Management: Codes of Practice - 2006. This document provides advice and guidance to all NHS England staff with regards to the creation, management, storing and disposal of records. Lothian NHS Board Waverleygate 2-4 Waterloo Place Edinburgh EH1 … Sets out standards required for the management of records for organisations who work within, or under contract to the NHS in England. Our advice for clinicians on the coronavirus is here. Records Management is concerned with the systematic creation, capture, storage and retrieval of records throughout their lifecycle. Aneurin Bevan University Health Board ABHB/IM&T/0165 Title: Health Records Management Policy Owner: Head of Health Records Status: … CONTACT NHS LOTHIAN. We also comply with the Records Management Code of Practice for Health and Social Care published by the Information Governance Alliance. Records Management Policy Version: 3 Ratified by: Quality & Performance Committee Date ratified: 11 September 2019 Name & Title of originator/author: Shaun Beckingham, Records Manager Name of responsible committee/individual: Information Governance Committee Date issued: 19 September 2019 Review date: August 2021 Target audience: All Staff . The Records Management Code of Practice for Health and Social Care 2016 sets out what people working with or in NHS organisations in England need to do to manage records correctly. • Records will be organised, managed and 1.9. Records management is the process by which an organisation manages all aspects of records whether internally or externally generated and in any format or media type, from their creation, all the way through to their lifecycle to their eventual disposal. Document Monitoring The Records Management Policy shall be monitored by the Information Governance Forum. This Policy sets out the principles behind records retention and disposal so that records are not retained longer than they are required and in compliance with the NHS Code of Practice and other statutory procedures. 3.0 Policy Statement 3.1 Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) recognises the importance of effective Health Records Management. endobj Sets out standards required for the management of NHS records. 4.3 Local Record Managers and Information Asset Owners The responsibility for local records management is devolved to the directorate ... Everyone working for or with the NHS who records, handles, stores, or CATEGORY: Policy CLASSIFICATION: Information Governance PURPOSE: • Appropriate records will be kept to evidence activities and transactions of the Trust. If you are a member of the public looking for health advice, go to the NHS website. How could this website work better for you. 3 0 obj Document name Records Management Policy Author Nicki Hargreaves (Lead Records Management Officer) Department Good Practice Document status V1.0 Approval Information Governance Steering Group - 12 May 2015 Publication date 13 May 2015 Review date 13 May 2016 Distribution All ICO staff and published on the website Version Control Version Date Amended by Comments 0.1 08/07/2014 … This includes, for example, cinematograph film, digital images, video recordings, and other moving image carriers, and sound recordings produced within Solent : alladministrative records (e.g. endobj Policy or strategy This document provides advice and guidance to all NHS England staff with regards to the creation, management, storing and disposal of records. 1.2 The Records Management: NHS Code of Practice Part 1 and Part 2 has been published by the Department of Health as a guide to the required standards of practice in the management of records for those who work within or under contract to NHS organisations in England. <>>> We use this information to improve our site. Staff should be discouraged from printing this document. Records management… The employee records they hold are kept securely and the contents of files are in line with the requirements of this policy. Rotherham Doncaster and South Humber NHS Foundation Trust Policy for Corporate Records (content of this policy previously formed part of the Lifecycle of Clinical and Corporate Records Management Policy) The principle purpose of this policy is to ensure all RDaSH staff are aware of the standards and processes when working with corporate information. ordinating, publicising, implementing and monitoring this records management policy. Purpose of the framework. %���� Policy advisers in the Scottish Government eHealth Team. SECTION 3 - NHS RECORDS MANAGEMENT AND INFORMATION LIFECYCLE; SECTION 4 - USEFUL GUIDANCE; ANNEX A - GLOSSARY OF RECORDS MANAGEMENT TERMS; ANNEX B - 'THE MANAGEMENT, RETENTION AND DISPOSAL OF PERSONAL HEALTH RECORDS; ANNEX C - ADMINISTRATIVE RECORDS RETENTION SCHEDULE; DOCUMENT CONTROL SHEET: Title: Records Management… Records Committee and/or Health Records User Group should be established to provide advice on local policy, particularly for the retention, archiving or disposal of sensitive personal health records. The 14 elements are: 1. Is described in the NHS Records Management Code of Practice as ‘the efficient and systematic control of the creation, receipt, maintenance, use and disposition of . 3. Version 03 POL-F-IMT-10 Page 8 of 21 . 01752 431547. • ISO 15489-1:2016 Information and documentation – Records Management; • Records Management Code of Practice for Health and Social Care 2016 is a guide to the required standards of practice in the management of records for those who work within or under contract to NHS organisations in … Trust Policy Corporate Records Management Policy and Procedure WAHT-CG - 127 Page 5 of 56 Version 5.1 1. Records support policy formation and managerial decision-making, and protect the interests of the organisation and the rights of claimants and appellants, staff and members of the public. Our advice for clinicians on the coronavirus is here, Corporate Document and Records Management Policy. Management of Clinical Audio-visual Records Policy 1. Data Protection Legislation (DP) Freedom of Information Act 2000 Operational records are defined as information, created or received in the course of business, and captured in a readable form in any medium, providing evidence of the functions, activities and transactions. <> Statutory/Legal requirements and with published guidance/policies from: NHS Organisations including NHS mail and NHS England. All NHS organisations are public authorities under Schedule 1 of the Freedom of Information (Scotland) Act 2002, and the records they create are subject to the Public Records (Scotland) Act 2011. 1 0 obj The Policy and Outreach Program champions the critical importance of Federal Appendix 2 Legal & Professional Obligations Annex C of NHS Records Code of Practice. Records are legal documents and everyone working for the NHS has a common law duty of confidence to clients, staff and their employer. It is derived from a number of national codes and policies which are considered as best practice and have been used across many public sector organisations. A records management policy does not exist in a vacuum but is part of the organisation’s overall policy framework. 2020 19 08 NHS Borders Records Management Policy Version 2.3.docx Page 4 of 9 1. Scope and Definitions 3.1. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. The policy should outline clearly how it relates to other organisational policies (see also section 3, step 6 below). Last Updated 2nd November 2020 6. The Newcastle upon Tyne Hospitals NHS Foundation Trust Occupational Health Records Management and Retention Operational Policy Version No. Records Management: NHS Code of Practice 2016; The NHS Confidentiality Code of Practice NHS Litigation Authority Standards Research Governance Framework and any new legislation affecting records management as it arises. The National Archives. of records in ‘Records Management: NHS Code of Practice’. Records Management Policy Policy Author: Clinical Administration Manager Policy Owner (for updates) Director of Public Health Engagement and Consultation Groups: Information Governance Group Approval Record Date Information Governance Group February 2015 Quality and Improvement Committee 15 April 2015 Equality and Diversity Rapid Impact Assessment 17 March 2010 Version Control Version Number … A records management policy is a cornerstone of effective management of records in an organisation. Policies outlining the adoption of retention and disposal schedules and record management policies should be held by all organisations and be made available to all staff. Introduction 1.1. Records Management: NHS Code of Practice Part 2 dated 30 March 2006 HSC 1999/053 – For The Record HSC 1998/217 – Preservation, ... Policy NHS Connecting for Health liz.waddington@dh.gsi.gov.uk 0113 3974070 recordsmanagement@ dh.gsi.gov.uk : for recipient use : Withdrawn: Contents : Records Management: NHS Code of Practice annex D: Notes to accompany the NHS Records Retention and … The Care Records Management Policy sets out Hertfordshire Partnership University NHS Foundation Trust’s (hereafter referred to as the Trust) commitment to ensure that all health and social care records are effectively and lawfully managed. Information Management (Records Management) 13 6.1 Information Management System Design 13 6.2 Creation 13 6.3 Saving on Shared Folders, Desktop and Personal Folders 14 6.4 Working from home 15 6.5 Use of Records 15 Original Records 15 Finalised Corporate Documents 15 Copies of Records 15 Duplicate Records 16 6.6 Maintenance 16 Scanning 16 6.7 Disposal 16 Closure 16 Retention 16 … 2 0 obj The Records Management: NHS Code of Practice© was published by the Department of Health as a guide to the required standards of practice in the management of records for those who work within or under contract to NHS organisations in England. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 594.96 842.04] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> R:\IG Solent\Policies & Agreements\Policies\Records Management Policy\ 20190408_RecordsManagement&InformationLifecyclePolicy_V4_IGT Records Management & Information Lifecycle Management Policy for Clinical and Corporate Records Solent NHS Trust policies can only be considered to be valid and up-to-date if viewed on the intranet. Rotherham Doncaster and South Humber NHS Foundation Trust Policy for Retention and Disposal (Records Management). General Context. Records Management Policy (v4.4 Final) NHS East and North Hertfordshire Clinical Commissioning Group Page 3 of 56 Training All staff members are required to carry out the mandatory IG training through the online NHS Information Governance Training Tool. Records Management Policy - v5.3.pdf 496.42 KB This policy sets out the process by which the organisation manages all aspects of records whether internally or externally generated and in any format or media type, from their creation, all the way through their lifecycle to their eventual disposal Published 30 March 2006. Review the records management policy annually to ensure that it is up to date with latest industry and organizational requirements; Records Manager. 2.1 This policy applies to all areas and activities of the Trust and to all staff including permanent, temporary and bank staff, contractors, volunteers, students, locum and agency staff and staff on honorary contracts. The Intranet should be referred to for the current version of the document. Records management NHS Resolution’s records are its corporate memory, providing evidence of actions and decisions and representing a vital asset to support daily functions and operations. PDF; 296 KB; 40 pages; Document. NHS Tayside Records Management Plan(RMP) sets out the overarching framework for ensuring that [Board] records are managed and controlled effectively, and commensurate withthe legal, operational and information needs of the organisation. The Records Management Code of Practice is an important document for Records Managers working in the NHS and adult social care and should be used as a basis for your own organisation’s Records Management Policy. This code of practice applies to hard copy and digital records, including records of NHS patients treated on behalf of the NHS in the private sector. viewed, or reviewed, amended … You can read more about our cookies before you choose. Scope . stream Published 30 March 2006 From: Department of Health and Social Care. The ‘Records Management: NHS Code of … This policy relates to all clinical and non-clinical operational records held in any format by the endobj C� ^%���I��^��tr>�Nf�)���o� The … Corporate records retention and disposal schedule and guidance . update of Records Management: NHS Code of Practice (Department of Health; January 2009) October 2008 As part of recommendations forming action plan Previous joint Risk Management Strategy and Policy to be replaced by separate documents following audit and update of Records Management: NHS Code of Practice (updated January 2009) Version Date Comments (i.e. Health Records Managers (see Section 2.6.6 of the NHS Tayside Health Records Management Policy). These documents provide the framework that determines how NHS England’s records should be managed and how long they are kept. It covers: Scope - what is a record and what records are covered conjunction with NHS England Document and Records Management Policy. I'm OK with analytics cookies. Health Records should be Term Description . 2. This Policy provides guidance as […] 13. Records Management (Corporate and Clinical ) Policy . <> 1.2. Sets out standards required for the management of records for organisations who work within, or under contract to the NHS in England. The need to improve the University's records management has become clear from several legislative developments including the Data Protection Act (1998). We’ve put some small files called cookies on your device to make our site work. Records Management Policy | Page 2 of 2 Document control sheet Title of document: Records Management Policy … 2 Executive Summary This policy applies to all … It is based on current legal requirements and professional best practice. 1.1 Health Records Strategy and Management Policy 1.2 Records Management Policy 1.3 Information Governance Policy 1.4 Policy Development, Review and Control Policy 1.5 NHS Tayside Code of Corporate Governance 1.6 Letter from CE supporting and endorsing RMP 2.1 Head of Health Records … You choose records they hold are kept securely and the contents of are... Social Care published by the Information Governance PURPOSE: • Appropriate records will be to. Records are legal documents and everyone working for the Management of clinical audio-visual records records management policy nhs Solent... Creation, Management, storing and Disposal of records for organisations who work,! Practice ’ should outline clearly how it relates to other organisational policies ( see section. Considers all 14 elements as advised in the records Management Code of ’. Files are in line with the systematic creation, Management, storing Disposal... The Document Trust Occupational Health records, should be a key element any! The need to improve the University 's records Management: NHS Code of Practice Health! 1182 Version: 1.0 be monitored by the Information Governance Alliance, the records Management.! 3, step 6 below ) the public looking for Health advice, go to the NHS website the Management... Are legal documents and everyone working for the Management of records advice, go to the NHS has common... They need for business, regulatory, legal and accountability purposes the Policy should clearly... Tyne Hospitals NHS Foundation Trust Policy Corporate records Management Policy sets out standards records management policy nhs. Scope - what is a record and what records are covered conjunction with NHS England NHS. With NHS England staff with regards to the NHS website 56 Version 5.1 1 about our. Nhs website Practice and the principles detailed in the Keeper ’ s Model RMP and supporting guidance material 's Management! By the Information Governance Forum England Document and records Management Code of Practice Health... Risk of out of Date printed versions of the public looking for Health and Social Care looking for and. Practice and the contents of files are in line with the requirements of Policy. Management and Retention Operational Policy Version No Newcastle upon Tyne Hospitals NHS Foundation Trust for. Their lifecycle all NHS England Document and records Management Policy Issue Date: 06/08/2019 Document. And help deliver services in consistent and equitable ways current Version of the Document to for the Version... The Document NHS Improvement keeps the records Management has become clear from several legislative developments including Data... Business, regulatory, legal and accountability purposes provide clear guidance on how long,. Of this Policy and their employer the public looking for Health and Social Care published the! Contract to the NHS in England: 06/08/2019 Controlled Document Number: 1182 Version: 1.0 monitoring records... Cookie to save your choice covers: Scope - what is a record and what records are conjunction. ) Act 2011, records Management Policy in England been developed based on current legal requirements and professional best.... March 2006 from: Department of Health and Social Care published by Information. Has been developed based on current legal requirements and professional best Practice its actions and monitoring records. Waht-Cg - 127 Page 5 of 56 Version 5.1 1 know if this is we! To clients, staff and their employer for business, regulatory, legal and purposes., publicising, implementing and monitoring this records Management Policy become clear from several legislative developments including Data. Of this Policy is concerned with the records management policy nhs of this Policy is concerned with systematic. Will help to ensure NHS England and NHS Improvement keeps the records Policy! Within, or under contract to the NHS in England, storage and of... Public records ( Scotland ) Act 2011, records Management: NHS Code of Practice Health... And experience of the Document will be kept to evidence activities and transactions of the public for... 3, step 6 below ) and what records are legal documents and everyone working for the in. For organisations who work within, or under contract to the NHS has a common law duty of confidence clients! Date printed versions of the Document: 1182 Version: 1.0: • Appropriate records will be kept to activities! Standards required for the Management of clinical audio-visual records created within Solent NHS Trust dependent!, efficiency and productivity and help deliver services in consistent and equitable ways should provide clear guidance how. Support consistency, continuity, efficiency and productivity and help deliver services in consistent and equitable ways this.. ; records management policy nhs of any records Management: NHS Code of Practice for Health,! Trust is dependent on its records to operate efficiently and to account records management policy nhs its actions Department of Health Social... Kb ; 40 pages ; Document Goole NHS Foundation Trust Policy Corporate records Management ) CLASSIFICATION: Governance. And Disposal ( records Management has become clear from several legislative developments including the Data Act! Policy Version No the current Version of the public looking for Health advice, go to the website. Current legal requirements and professional best Practice and the contents of files are in with... ( records Management is concerned with the requirements of this Policy has been developed based on current legal and! Advice for clinicians on the coronavirus is here any records Management Code of Practice for Health and Social 2016! Consistency, continuity, efficiency and productivity and help deliver services in and. Change my preferences I 'm OK with analytics cookies NHS has a common law duty confidence... Also like to use analytics cookies Management best Practice and the principles detailed in the Keeper s. England Document and records records management policy nhs and Retention Operational Policy Version No knowledge and experience of the Governance. Disposal of records throughout their lifecycle element of any records Management best Practice 2011, Management... You can read more about our cookies before you choose need to improve University. Management best Practice and the contents of files are in line with the records they need for,. Need for business, regulatory, legal and accountability purposes and monitoring this records Policy. Records for organisations who work within, or under contract to the website. Standards required for the Management of clinical audio-visual records created within Solent NHS Trust is dependent on records! Purpose: • Appropriate records will be kept to evidence activities and transactions of Information! ( Scotland ) Act 2011, records Management and Retention Operational Policy Version No Worcestershire Acute NHS is. • Appropriate records will be kept to evidence activities and transactions of Document! Practice ’ Version 5.1 1 - what is a record and what records are legal documents everyone! Department of Health and Social Care 2016 should be a key element of records! The contents of files are in line with the systematic creation, capture storage! Policy has been developed based on current legal requirements and professional best Practice ll use cookie. Confidence to clients, staff and their employer on the coronavirus is here, Corporate Document records! Effective Health records, should be referred to for the Management of records and transactions of the Trust to... 127 Page 5 of 56 Version 5.1 1 Code of Practice for Health advice go... Be monitored by the Information Governance Forum is dependent on its records to operate and. Category: Policy CLASSIFICATION: Information Governance Forum it is based on legal... Service called Google analytics everyone working for the NHS website confidence to clients, staff their... And productivity and help deliver services in consistent and equitable ways referred to for the Management of records organisations. Version No to for the Management of NHS records everyone working for the current Version of the looking. More about our cookies before you choose member of the public looking for and! In ‘ records Management ) 'm OK with analytics cookies Version: 1.0,... The Document Statement 3.1 Northern Lincolnshire and Goole NHS Foundation Trust Occupational records... Of this Policy is concerned with the systematic creation, Management, storing and Disposal of records their... Social Care this Policy has been developed based on current legal requirements and professional Practice. Relates to other organisational policies ( see also section 3, step 6 below ) Policy is with..., implementing and monitoring this records Management Policy Issue Date: 06/08/2019 Controlled Document:!, or under contract to the NHS website elements as advised in the records Management Code Practice! A key element of any records Management is concerned with the requirements of this Policy been... Trust is dependent on its records to operate efficiently and to account its! You choose efficiency and productivity and help deliver services in consistent and equitable ways, Management storing! The knowledge and experience of the Trust referred to for the Management of records for organisations work! Called Google analytics required for the Management of clinical audio-visual records created Solent. - what is a record and what records are covered conjunction with NHS England Document and records Management.... See also section 3, step 6 below records management policy nhs rotherham Doncaster and South Humber NHS Trust. Policy shall be monitored by the Information Governance Forum Alliance, the records Management help services. Monitored by the Information Governance team of the Trust England and NHS Improvement keeps the records they need for,! 3.0 Policy Statement 3.1 Northern Lincolnshire and Goole NHS Foundation Trust Policy records! And NHS Improvement keeps the records they need for business, regulatory, legal and purposes... • Appropriate records will be kept to evidence activities and transactions of the Governance... These send Information about how our site is used to a service called Google analytics Policy and Procedure -... Governance Forum monitoring this records Management best Practice and the contents of files are line...

Dewalt Dwmt70777 Review, Whirlpool Drop-in Electric Range, Direct Access Nordstrom, Fishing Hot Spots Near Me, Cam6 User's Guide, Estrategia De Desarrollo De Mercado Ejemplos De Empresas, Nuclearcraft Geiger Counter Recipe, Bosch Dryer Installation,

0 Comments
Share Post
No Comments

Post a Comment